Constitution/Bylaws

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LCMC Northwest District Constitution

 By-Laws LCMC Northwest District

Continuing Resolutions

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Constitution

Northwest District

Lutheran Congregations in Mission for Christ, (LCMC)

 

Preamble

As members of the priesthood of all believers, called by the Holy Spirit to confess the gospel of our Lord Jesus Christ in its purity, we give thanks for God’s continual faithfulness and, by adopting this constitution, form this fellowship and district of congregations, uniting to carry out God’s mission in the name of the Father and of the Son and of the Holy Spirit.

Article 1- Name and Incorporation

1.01  The name of this district shall be Northwest District of Lutheran Congregations in Mission for Christ.  The official abbreviation of this district shall be NW-LCMC.  Northwest District may also be designated as “Northwest.”

1.02  Northwest is  a geographical district in the Northwest United States.

1.03  Northwest shall be incorporated and its Articles of Incorporation will be filed under the laws of the State of Washington.

Article 2 – Statement of Faith

2.01  We believe, teach, and confess the Triune God; Father, Son, and Holy Spirit.

2.02  We believe, teach, and confess Jesus Christ as Lord and Savior and the gospel as the power of God for the salvation of all who believe in him.

  1. Jesus Christ is the Word of God incarnate, through whom everything was made and through whose life, death, and resurrection God fashions a new creation.
  2.   The proclamation of God’s message to use as both law and gospel is the Word of God, revealing judgment and mercy in the person and work of Jesus Christ through whom God was pleased to reconcile all things to himself.
  3. The canonical Scriptures of the Old and New Testaments are the Word of God.  Inspired by God’s Spirit speaking through their authors, they record and announce God’s revelation centering in Jesus Christ.  Through them God’s Spirit speaks to us to create and sustain Christian faith and fellowship for service in the world.

2.03  We believe, teach, and accept the canonical Scriptures of the Old and New testaments as  the inspired Word of God and the sole authoritative source and norm of our proclamation, faith, and life.

2.04  We accept the Apostles’ ,  Nicene, and Athanasian Creeds as true declaration of the scriptural faith was believe, teach , and confess.

2.05  We believe, teach, and accept the Unaltered Augsburg Confession and the Small Catechism as  true witnesses to the Word of God, normative for our teaching and practice.  We acknowledge that we are one in faith and doctrine with all churches that likewise accept the teachings of the Unaltered Augsburg Confession.

2.06  We believe , teach, and confess the gospel the other confessional writings in the Book of Concord, namely, the Apology of the Augsburg Confession, the Smalcald Articles, the Treatise, the Large Catechism, and the Formula of Concord, as further valid expositions of the Holy Scriptures.

2.07  We believe, teach, and confess the gospel, recorded in the Holy Scriptures and confessed in the ecumenical creeds and Lutheran confessional writings, as the power of God to create and sustain the priesthood of all believers for God’s mission in the world.

Article 3 – Ministry

3.01  This district affirms the priesthood of all believers.  All baptized members of our congregations are priests called by God to ministries in their daily lives.

3.02  God’s call of a particular man or women to the office of public ministry in confirmed by the call of a congregation.  All calls to the public ministry will be issued by a congregation of this district.  A congregation also may call a chaplain, missionary or pastor employed in another type of special ministry.

3.03  A called minister of Word and Sacrament shall subscribe to the confession of faith and otherwise comply with ministry standards as established by LCMC and Northwest, and shall be subject to discipline as set forth in the rules and regulations adopted by LCMC.

Article 4 – Membership

4.01  Northwest is a geographic district of LCMC congregations.  Any LCMC congregation that subscribes in writing to this constitution, and is a member of LCMC, shall be a voting member of this district.

4.02  Any individual who subscribes in writing to this constitution may be a nonvoting associate member.

4.03  To participate in the life of Northwest, individuals who are not members of an LCMC congregation may organize themselves into chapters according to Paragraph 1.06 of the bylaws.

Article 5 – Governance

5.01  This district shall have an annual convention as provided in the bylaws. Other meetings may be called for from time to time as provided in the bylaw.

5.02  Other matters of governance, organization, and  order hall be addressed in the bylaws of Northwest.

Article 6 – Amendment of Constitution and Bylaws

6.01  An amendment to this constitution may be proposed in writing by any member congregation.  The adoption of an amendment shall require a two/thirds (2/3) majority vote of the delegates present and voting at the convention or meeting, provided that such amendment shall not become effective unless is ratified in accordance with Section 6.02 below.

6.02  Amendments shall be ratified by a two-thirds majority of member congregations acting in and through properly called congregational meetings.  Each congregation shall be entitled to one vote.  Any proposed amendment not ratified within one year of the date of approval by the convention or meeting shall be deemed rejected.

6.03  Bylaws may be adopted or amended by a simple majority vote at any meeting of this district.  All bylaw changes will take effect in one year unless rejected by a majority of the congregations through congregational or council vote.

ByLaws

Northwest District

Lutheran Congregations in Mission for Christ (LCMC)

 

Section 1 – Membership

 

1.01 Northwest District is a district of Lutheran Congregations in Mission for Christ. Northwest’s member congregations will be voting members. As such, they are subject to the provisions of the Constitution of Northwest and these bylaws.

1.02 A congregation is a Christian community that gathers around the Word and Sacraments. It serves as God’s people in the world, nurturing its members and reaching out in witness and service to the world. Each member congregation of Northwest shall adopt governing documents and govern itself in such a way as to involve its members in fulfilling their congregational purpose and function. All authority not specifically granted to the District Council shall be retained by the individual congregations.

1.03 Northwest shall recognize, receive and maintain a list of member congregations. By their practice and their governing documents member congregations shall:

  1. Preach the Word and administer the sacraments in accord with the Augsburg Confessions;
  2. Uphold and subscribe to Northwest’s constitution;
  3. Agree to call pastors who actively uphold and subscribe to Northwest’s constitution; and
  4. Support the life and work of Northwest by their practice, their governing documents, financially, and by written commitment to this district.

1.04 A congregation may terminate its membership in Northwest by:

  1. Following such internal congregational procedures as are required by that congregation and giving notice to Northwest that it no longer desires to be a member of Northwest;
  2. Ceasing to exist;
  3. Taking action to dissolve itself as a congregation.

 

1.05 Northwest may terminate the membership of a congregation, by a two/thirds majority vote of the members of the District Council present and voting, and by taking the following action;

  1. The District Council shall give at least 60 days written notice of its intent to seek termination of membership; and b. Such membership terminations shall be ratified by the next Northwest convention. This action shall be

taken only after all reasonable efforts to remedy the underlying cause for termination shall be deemed exhausted, and shall be in conformity with these bylaws.

1.06 To provide for individual persons who do not belong to a member congregation, but who nonetheless desire to participate in Northwest’s affairs, one or more chapters may exist. A chapter may organize itself according to such internal procedures as it deems desirable and may provide delegates with voice and vote at Northwest’s conventions. Members of the chapter may be elected to Northwest’s District Council and may serve on any Northwest task force or committee. Northwest may revoke the membership of the chapter in the manner set forth Paragraph 1.05 of these bylaws. For purposes of these bylaws, chapters shall have all the rights and privileges of a Northwest member congregation. No person who is a member of a Northwest member congregation may be a member of the chapter.

Section 2 – Ministry

2.01 Member congregations of Northwest are authorized to call and ordain ministers pursuant to such standards as Northwest’s convention may adopt from time to time. Congregations are reminded that they are responsible for the call process as it pertains to them.

2.02 All ordained ministers of Northwest shall subscribe to Northwest’s statement of faith and such ministry standards as shall be established by Northwest. Ordained ministers shall be subject to discipline as provided for in these bylaws or as otherwise provided for in a discipline plan adopted by the District Council.

2.03 Ministry standards, once adopted by Northwest may be amended only by Northwest’s convention with such amendments being ratified by an affirmative vote of a majority of Northwest’s member congregations. Any amendment to Northwest’s ministry standards shall first be made in writing to the District Council for review and comment, and shall thereafter be submitted to the Northwest annual convention for approval or disapproval. Following approval by the convention, any amendment to the ministry standards shall, within one year of the date of approval by the convention, be ratified by a majority of Northwest’s member congregations. Any amendment not so ratified shall not be effective. Northwest may establish ministry standards, which complement, supplement or enhance the ministry standards of LCMC, provided the ministry standards of Northwest are not in conflict with those of LCMC. The ministry standards of LCMC shall serve as the interim ministry standards of Northwest until such time as Northwest has adopted ministry standards of its own. The secretary shall notify member congregations in a timely manner of ratification or rejection.

2.04 Called and ordained pastors of Northwest may belong to the clergy lists of other associations or denominations.

Section 3 – Statement of Purpose and Objectives

3.01 The purpose of Northwest is to support the common mission of its members to bear witness to the good news that sinners are put right with God by faith alone in Jesus Christ.

3.02 To serve and support Northwest member congregations in their mission to proclaim the gospel, Northwest will, among other things;

  1. provide assistance to its member congregations in interviewing and calling pastors to the ministry of word and sacrament;
  2. provide assistance to pastors in obtaining calls to Word and Sacrament ministry;
  3. Seek opportunities to establish new mission congregations and provide support to missionary ministries;
  4. Sponsor inspirational and educational gatherings, foster fellowship and worship opportunities for all of God’s children;
  5. Strengthen Christ’s body on earth by encouraging worship in Northwest member congregations, pray for one another, and study the Holy Scriptures and the Lutheran Confessional writings;
  6. Support youth events that train young people in the beliefs and teachings of our faith, providing guidance and leadership training necessary to raise up a new generation of theologically and confessionally grounded Christian leaders;
  7. Support congregational confirmation and other faith building programs by providing guidance to sound theological resources and training.

3.03 During the early phase of our development, Northwest shall encourage member congregations to rely upon the resources of LCMC for;

  1. selecting and encouraging local candidates for the ministry of Word and Sacrament;
  2. providing assistance in matters of seminary training and instruction for those who seek it;
  3. providing Northwest confessional Lutheran seminarians with mentors and guidance through the educational process;
  4. extending graduating seminarians their first Call to Word and Sacrament ministry;
  5. endorsing Northwest chaplains for specialized ministry.

 

3.04 In accordance with the intent of Northwest to look only to the cross of Christ, proclaiming God’s Word as Law and Gospel for the redemption of his people today, Northwest shall support theological guidelines and declarations adopted by the larger association of which it is a part.

Section 4 – Organization and Annual Convention

4.01 As an association of congregations, Northwest recognizes a need for checks and balances in its governance and operational procedures.

4.02 The annual convention of Northwest shall be its legislative authority. Such authority is limited only by the provisions of Northwest’s articles of incorporation, constitution, bylaws and the convention’s own resolutions. The convention shall meet annually in regular session but may meet as called by the District Council. The time and place of the convention shall be determined by the District Council, which shall give at least 60 days written notice to member congregations of the date and place of each convention. For the present, all members of Northwest  congregations and chapters who attend conventions shall be granted both voice and vote. Visitors will have voice but not vote at Northwest meetings.

4.03 The annual convention shall have the authority to conduct elections, to establish boards, committees, etc., and to make whatever decisions seem prudent in order to further the ministry of Northwest.

4.04 The annual convention is authorized to adopt rules and regulations in the form of continuing resolutions to assist in governing Northwest’s affairs, provided they do not otherwise conflict with and are not prohibited by Northwest’s constitution or bylaws.

4.05 The convention shall be convened by the Northwest District Council. The convention shall be held no later than the first Saturday of December of each year. The convention shall serve as Northwest’s annual meeting and the agenda may include, but is not limited to, election of the District Council, filling of any vacancies on the District Council, approval of the annual budget, approval of ministry standards or changes to ministry standards, and such other business as may occur from time to time.

4.06 Northwest’s District Council shall convene a convention within 60 days of submission of a written petition signed by 25 percent of the then-existing member congregations requesting a convention.

4.07 In addition to the annual convention, Northwest’s District Council may convene other Northwest meetings by majority vote of the District Council members, or when a written petition is signed by 25 percent of the then existing member congregations requesting such a meeting. A written notice with date, place and time shall be sent to all member congregations and  chapters at least 60 days before the meeting occurs.

Section 5 – District Council

5.01 Subject to the limitations of the constitution and bylaws of this district, Northwest’s business and affairs shall be managed by its District Council.

5.02 There shall be no fewer than five (5) members of the District Council and each council member shall hold office until the election of a successor council member. Any person who is a member of a Northwest congregation or chapter shall be eligible for election to the District Council. District Council members shall be elected by a majority of those delegates to the convention who are then present and voting. The number of council members to be elected shall be determined by Northwest’s convention upon the advice of the District Council. District Council members shall serve three year terms. Subject to the provisions of paragraph 5.07 of this set of bylaws, no council member shall serve more than two consecutive terms in office.

5.03 There shall be no voting by proxy by members of the District Council.

5.04 Meetings of the District Council may be held at a time and place the District Council may designate. Either the chair or any three members of the District Council may call a council meeting by giving 10 days notice to all of the other council members of the date and time of the meeting. The notice may be given by mail, telephone, electronic mail, facsimile transmission or in person.

5.05 A majority of the council members currently holding office is a quorum for the transaction of any business.

5.06 Any action required or permitted at a meeting of the District Council may be taken by written action, including electronically, signed by the number of council members that would be required to take the same action at a meeting of the District Council at which all council members were physically present. All members of the District Council shall receive notice of the text of the written action at the same time it is furnished to any council member for signature. All members of the District Council shall be notified immediately of the effective date of any such written action that is duly taken.

5.07 Vacancies on the District Council resulting from the death, resignation or removal of a council member may be filled by the affirmative vote of a majority of the remaining council members, even though less than a quorum. Each council member elected under this section to fill a vacancy shall hold office until a successor is elected at the next Northwest convention. Any council member elected under this section to fill a vacancy shall

hold office until a successor is elected. Any council member elected to fill a vacancy of two years or less shall be entitled to election to two full, three-year terms as a member of Northwest’s District Council. In no event shall any person serve more than eight consecutive years as a member of Northwest’s District Council.

 

5.08 The District Council may, by resolution, establish committees or task forces to conduct Northwest’s affairs and business.

5.09 Northwest’s meetings shall be governed by Robert’s Rules of Order except as otherwise provided by the constitution, bylaws, or continuing resolutions.

5.10 Nothing in these bylaws is intended to discourage electronic participation in Northwest’s affairs, provided such electronic participation is consistent with good order, ballot integrity, and voting and election procedures.

5.11 Minutes of all District Council meetings shall be maintained and made available to member congregations in a timely manner.

Section 6 – District Officers

6.01 Northwest shall have as its officers a chair of the District Council, a vice chair of the District Council, a secretary, and a treasurer. Additional District Council members may be added from time to time by recommendation of the District Council followed by an election of such person(s) by Northwest in a properly called and publicized convention/meeting. The District Council may remove any member by a two-thirds majority vote with or without cause.

6.02 All officers shall be elected by the council from among the council’s members to serve a one-year term. The chair of the District Council shall serve as president whenever a president is needed.

6.03 The vice chair shall preside over all meetings of the District Council where the chair is unable to preside.

6.04 The secretary shall serve as Northwest’s recording officer and shall maintain the minutes, have responsibility for records, rosters, archives and other documents of the district, and such other duties as may be assigned to the secretary by the District Council. All records shall be kept in good order and passed on to the successor to the position.

6.05 The treasurer shall propose policies regarding finances, accounting, insurance, property management, investment, and money management systems of the district for review by the District Council.

6.06 Should the chair of this district die, resign or be unable to serve, the vice chair shall be charged with the responsibilities of the chair until the election of a new chair or until the chair is able to serve again. Should any other vacancy occur through death, resignation or by inability to serve, the chair, with the approval of the District Council, shall arrange for the election of a new member by the District Council to fulfill the responsibilities of the position.

6.07 The names and addresses of delegates to the convention shall be made available upon request to any member of the district.

 

 

Section 7 – Conflict Resolution

7.01 In matters of conflict each congregation is responsible for determining what is or is not necessary to resolve the matter, if possible. Guidance may be sought from Northwest or any other resource.

Section 8 – Amendment of Bylaws

8.01 The bylaws of this district may be amended at any convention or special meeting where the amendment to the bylaws has been presented in writing by the District Council. The District Council shall review and may comment on proposed bylaw changes, and shall submit any proposed bylaw changes to Northwest’s convention for action. Any proposed bylaw or amendment to an existing bylaw shall first be approved by a majority of those delegates present and voting at the Northwest convention. Thereafter, member congregations shall have one year from the date of enactment by the convention to reject the proposed bylaw or amendment to existing bylaw. A majority of member congregations is required to accept or reject a proposed bylaw or proposed amendment to an existing bylaw. No amendments to Northwest’s bylaws shall become effective until the time period for rejection by member congregations has passed. Rejection by a majority of member congregations terminates all action on the proposed bylaw or amendment.

Section 9 – Transition Provisions

9.01 Members of the District Council elected at the May 2004 Northwest convention shall serve staggered terms of office as determined by unanimous agreement of those elected or, failing unanimous agreement, by random draw. Any member of the District Council elected under this provision serving a two-year term or less shall be eligible to serve two consecutive, full, three-year terms on the District Council.

9.02 Prior to the adjournment of Northwest’s first annual convention, amendments to the bylaws are specifically exempted from bylaw provisions, which would subject them to congregational negative ratification. This paragraph is designed to address transitional issues relating to the adoption of the bylaws and to allow Northwest’s member congregations to familiarize themselves with the terms of these bylaws between the time of the constituting convention and the time of the first annual convention; and will be of no further force or effect following adjournment of the first annual Northwest convention.

Adopted:  April 6, 2013

5.02 There shall be no fewer than five (5) and no greater than eleven (11)  members of the District Council and each council member shall hold office until the election of a successor council member.  Any person who is a member of a northwest congregation or chapter shall be eligible for election to the District Council.  District council members shall be elected by a majority of those delegates to the convention who are present and voting.  The number of council members to be elected shall be determined by the Northwest’s Convention upon the advice of the District Council.  District council members shall serve three-year terms.  Subject to the provisions of the paragraph 5.07 of this set of bylaws, no council member shall serve more than two (2) consecutive terms in office.

NW District LCMC CONTINUING RESOLUTIONS

Set By the District Council

 

July 2010                      It was decided that there shall not be a limit to the number of voting delegates that shall represent a congregation/chapter. All attendees who are members of a congregation/chapter in good standing with NW District LCMC shall have a right to a vote at the annual gathering as per our constitution. This issue may be reassessed at a later date as district growth occurs.

February 2011              District Council shall annually appoint a “Gathering Committee” with well-defined guidelines and delegation authority. If there is a host congregation, they also need to have well-defined guidelines. In April 2013 this policy was clarified and amended to state that this Committee is a one year Ad-Hoc Committee responsible to “report to” and “coordinate with” the duly elected District Council for the purpose of organizing and coordinating the workings of the District’s annual Gathering. Again in June 2013, this committee was further designated as a permanent standing committee that, as such, falls under the direct oversight of the Council.

April 2011                     All four officers on the Executive Committee shall be signatories on NW District checking account. In April 2013 this policy was expanded to state that the Bank where the District maintains an account requires (1) copies of minutes that confirm our duly elected Executive Committee, and (2) copies of our Article of Incorporation in the State of Washington.

*Jan. 2018                    An amendment was voted on to add a position of financial assistant. The financial assistant will still report to the council through the treasurer. The assistant is a non-voting position and as such is not required to attend council meetings, but will provide financial reports to the council. This will help maintain continuity in processing district business. This position will be overseen by the treasurer and this person will work with treasurer.

July 2011                      The NW District shall maintain a liability Insurance policy. The insurance company used and the policy limits shall be reviewed by the Council as needed.

July 2011                      Recipients of any benevolence offerings received at the annual gathering shall be set prior to the actual meeting dates.

July 2011                      The NW District shall provide for an official website and shall offer a newsletter as an official mouthpiece for the NW District LCMC, under the guidance of the Council itself. An official job description for the website/webmaster shall be established and maintained as a policy, subject to change by direction of the council. A 2/3 majority vote is required for both confirming and removing the webmaster. In April 2013, this policy was expanded to include the fact that the Council shall have a “Council liaison” to coordinate actions between the Webmaster and the Council. In July of 2015 it was additionally noted that all website pages and/or links established must be vetted by the District Council.

July 2011                      The NW District shall be incorporated in the State of Washington. (Note: This incorporation status must be renewed annually in June, with September being the final cut-off date, by an official District registrant.) In July 2015, as a point of clarification, it was noted that our corporation is set up as a non-profit organization, not a tax exempt entity. A disclaimer to that effect is to be permanently placed and maintained on our NW District website.

July 2011                      This NW District shall adopt a January 1 to December 31 business year for our accounting / reporting period. A yearly printed budget shall be set as a useful tool for business and mission planning and shall be approved annually at the District gathering. In September of 2014 it was decided to use a “Voucher Format” for the payment of any and all funds.

October 2011               Job descriptions of Council officers (President, Vice President, Secretary, and Treasurer), Webmaster and District Coordinator are to be maintained and understood as policies, not to be included into Constitutional bylaws. In January of 2014 it was decided that all disseminated Council member information shall be limited to their full name, position held and their congregational affiliation.

October 2011               NW District financial records pertaining to greater than $25,000.00 receipts annually are subject to internal annual audit/review.

October 2012               NW District shall create a District Coordinator position. This coordinator shall serve as a representative of our council, and a liaison between NW-LCMC and the National LCMC organization, and shall gather and distribute information to and from our two organizations, and shall keep the NW District informed of all such communications. As requested by the council the coordinator may be asked to present written or verbal notices to the general membership. This person serves at the pleasure of the NW-District and shall serve for a term of 4 years. Expectations and a job description of this position shall be maintained as a policy.

January 2013               Any and all current and future actions that require ratification by the general membership shall be by rejection notice rather than an acceptance notice from member congregations or chapters.

January 2013               The official website owned by the NW District is entitled “LCMC-NW.com. The NW District owns this site for four year periods and all hosting fees and webmaster stipends will be paid for by the District, with annual stipend amounts agreed to between the Webmaster and the Council.

June 2013                     It is the responsibility of the NW District Council at the annual National LCMC Convention to be represented by a spokesperson at the “District Meetings”. It is our goal to be recognizable, informational and invitational by any and all means at the LCMC National Annual Convention.

June 2013                     Our constitutional rules are there not to limit, but rather define what a member is and what those “membership privileges entail. To that end, three distinct levels of membership were established and defined: (1) Congregational, (2) Chapter, and (3) Individual. These applications shall be made available both by mail with a written request and via the Website for self-printing. Each level of membership shall require a distinct application, as per our constitutional requirements, to be subject to approval by the general Council. In October of 2013 this policy was expanded to add that, once approved, a distinct “Membership Certificate”, signed by the current President, along with a welcome letter will be mailed to the new member.

October 2013               A formal policy was established stating that all annual gathering registration forms and funds are to be mailed directly to the treasurer, who will in turn provide a receipt for all dollars received. Additionally, in April of 2014 it was clarified that Speaker/Presenter costs and honorariums shall be limited to reimbursement at the most economical transportation rate and shall not include the cost of additional family members.

January 2014               It is recommended that District invitational and welcoming letters will be mailed annually with a copy kept as a point of record.

January 2014               It is established that we are a geographically defined District but the location of a congregation, chapter or individual shall have nothing to do with their ability to be included or not into our membership.

April 2014                     It was established as a point of clarification that our designation of the Northwest District (NWD) shall, at all times, be fully spelled out to avoid governmental concerns and alerts regarding our use of this designation.

September 2014          It was established that each member congregation be asked to complete and submit a “congregational survey”. This form will be maintained as a part of our records and shall serve to keep both the Council and our members more aware of each other’s gifts, talents and needs. These forms shall be displayed as a sort of “Family Album” at our annual gathering. New member congregations will receive this survey along with their welcome letter and Membership Certificate.

September 2014          A Budget Funding policy was established authorizing the use of funds in excess of a set retained working budget amount. Applications for funds are to be assessed on a case by case basis and shall be approved for distribution by a simple majority vote. The amount to be retained by the Council is to be considered and adjusted as needed on a quarterly basis. In January of 2015, a point of clarification added that the Board should and must be able to access funds, not to fall below a designated amount, for the purpose of conducting normal and proper business and billing obligations for each fiscal year. Only funds above this designated amount will be made available for funding / assistance requests. The specific dollar amount of these designate “working funds” may be reviewed quarterly and changed as needed.

July 2015                      The NW District Council shall have no authority over or responsibility for a congregational call process. Each congregation is entirely autonomous and as such, shall maintain sole responsibility for all their administrative actions and procedures.

July 2015                      As advised by National LCMC, no District will maintain a list, or make public any list or information that we may have concerning any particular or general call process. To do so would open us up to public litigation. We are to refer any and all requests to the National coordinator for pastoral ministry. It is also the policy of the NW District LCMC that all properly received inquiries on pastoral or call information shall be directed to the national organization through our district coordinator. In addition, there is no published list of people who deal on a national level with the “Certification” of Pastors.

October 2015               The National website has made distinct references to “Social Impact” discussions. There are references that show how to write a constitution, etc. that deals with this societal impact on our churches. Even though board member feelings on this subject are very strong, we are cautioned not to develop a specific social statement or link to the national site distinctly on behalf of the NW District. We are, however, reminded that we are a collective body of many diversified church bodies and congregations. So as social issues, with all of their positive and negative connotations, arise, we have an opportunity to honestly and honorably represent Biblical teachings. That is to say that in no way are we as a District serving as an authority on Doctrinal Issues. The Bible, for all intents and purposes is our social statement.

January 2016               A formal policy is established stating that there is to be a separate category of Gathering participants who desire to set up tables for exhibitions only. They shall be required to pay the ordinary registration costs and/or fees. Their name tag is to specifically identify them as “Exhibitors”. They shall be required to cover their own traveling expenses. There shall be no additional cost for the privilege of displaying information only. Any cost that may be associated with their display is fully their responsibility. Where they set up their table(s)/ display is always contingent on the District’s availability of location and assignment.

January 2016               At least one person who is on the board must have the codes, passwords, and the ability to get into the NW District Web Site and make changes as necessary, once approved by the Board.

January 2016               The NW District Newsletter will be published quarterly on the last day of the month following our Board meetings. This newsletter shall include at a very minimum the (1) Secretarial Minute Bullets from the prior board meeting, (2) Spotlight of a member congregation, and (3) A welcome to all new members voted in at the prior board meeting. All articles submitted for publication are subject to editing privileges, must be received by the 15th of the month in which the newsletter is to be published and be subject to approval by the Council. This newsletter shall be posted on the District website and e-mailed out to membership as is possible.

October 2017               Proposal to add a non-council position to act as accountant/financial officer for the district. Need to check constitution to see if we need to make an amendment to do so. If requests exceed that number she will notify secretary who shall call council members to get permission to issue more.

January 2018               Motion made and passed to give the treasurer authority to grant up to 10 scholarships of $50-200 to support members who would desire to attend the gathering but are financially unable to do so. If requests exceed that number she will notify secretary who shall call council members to get permission to issue more.